Data Privacy Policy

1. Data Protection at a Glance

General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. For detailed information on data protection, please refer to our privacy policy listed below.

Data Collection on this Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the “Information about the Data Controller” section of this privacy policy.

How do we collect your data?
On the one hand, your data is collected when you provide it to us. This could be, for example, data you enter into a contact form.

Other data is collected automatically or after you give your consent when you visit the website by our IT systems. This is primarily technical data (e.g., internet browser, operating system, or time of the page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?
A portion of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders, or other service requests.

What rights do you have regarding your data?
You have the right to obtain free information at any time about the origin, recipient, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority.

For these purposes and for further questions on data protection, you can contact us at any time.

Analytics Tools and Third-Party Tools
When you visit this website, your surfing behavior may be statistically analyzed. This is done primarily with so-called analysis programs.

Detailed information about these analysis programs can be found in the following privacy policy.

2. Hosting
We host the content of our website with the following providers:

IONOS
The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany (hereinafter “IONOS”). When you visit our website, IONOS collects various log files, including your IP addresses. For details, please refer to the IONOS privacy policy: https://www.ionos.de/terms-gtc/terms-privacy.

The use of IONOS is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website. If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.

Order Processing
We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that IONOS processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

Microsoft
The provider is the Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. When you use the booking function on our website, Microsoft collects various log files, including your IP addresses. For details, please refer to Microsoft’s privacy policy: https://privacy.microsoft.com/de-de/privacystatement.

The processing of your data is based on Art. 6(1)(b) GDPR, for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract. If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.

Order Processing
We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that Microsoft processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Data Protection
The operator of these pages takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.

We point out that data transmission over the Internet (e.g., when communicating by e-mail) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information about the Data Controller
The data controller responsible for data processing on this website is:

Matthias Fomferra
Kapellenstr. 14
54675 Obergeckler
Germany

Phone: +49 6522 346 3176
Email: gdpr@itconsulting.fomferra.de

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).

Storage Duration
Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.

General Information on the Legal Basis for Data Processing on this Website
If you have consented to data processing, we process your personal data based on Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data are processed according to Art. 9(1) GDPR. In the case of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g., via device fingerprinting), data processing is additionally based on § 25(1) TTDSG. Consent can be revoked at any time. If your data is required for contract performance or to carry out pre-contractual measures, we process your data based on Art. 6(1)(b) GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also be based on our legitimate interest according to Art. 6(1)(f) GDPR. The relevant legal bases in each individual case are provided in the following paragraphs of this privacy policy.

Recipients of Personal Data
In the course of our business activities, we work with various external parties. This sometimes requires the transfer of personal data to these external parties. We only pass on personal data to external parties if this is necessary for the performance of a contract, if we are legally obliged to do so (e.g., transfer of data to tax authorities), if we have a legitimate interest in the transfer pursuant to Art. 6(1)(f) GDPR, or if another legal basis permits the data transfer. When using data processors, we only pass on our customers’ personal data on the basis of a valid Data Processing Agreement. In the case of joint processing, a joint controller agreement will be concluded.

Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES THE ASSERTION, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged infringement. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to Data Portability
You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.

Information, Correction, and Deletion
Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient, and the purpose of the data processing, and, if applicable, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time.

Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time. The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.

  • If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.

  • If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.

  • If you have filed an objection pursuant to Art. 21(1) GDPR, a balancing of your and our interests must be carried out. As long as it has not been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data may only be processed – apart from their storage – with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Promotional Emails
The use of contact data published within the framework of the imprint obligation for the transmission of advertising and information material not expressly requested is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

4. Data Collection on this Website

Cookies
Our website uses so-called “cookies”. Cookies are small data packets and do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser.

Cookies can come from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies can be used to evaluate user behavior or for advertising purposes.

Cookies that are necessary to carry out the electronic communication process, to provide certain functions you have requested (e.g., for the shopping cart function), or to optimize the website (e.g., cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6(1)(a) GDPR and § 25(1) TTDSG); the consent can be revoked at any time.

You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

Which cookies and services are used on this website can be found on the “Cookie Policy (EU)” page in the “Legal” menu.

Contact Form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries sent to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been requested; the consent can be revoked at any time.

The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Inquiry by Email, Telephone, or Fax
If you contact us by email, telephone, WhatsApp, LinkedIn, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us or the operator platform for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries sent to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been requested; the consent can be revoked at any time.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

Source: https://www.e-recht24.de

5. Plugins and Tools

MalCare Security Plugin
To protect this website from cyber attacks and malware, we use the security plugin MalCare (Provider: Inisev, 3 Rue du Bourget, 93460, Île-de-France, France).

1. Processing Activity and Purpose
MalCare serves to protect our website and infrastructure from unauthorized access, hacker attacks, malware, and other security threats. The plugin continuously monitors the website, detects suspicious activity, and allows us to fend off threats.

2. Data Collected
To ensure this protection, MalCare processes technical data. This may include:

  • IP addresses of visitors and potential attackers.

  • HTTP request data (e.g., browser type, operating system, referrer URL).

  • File integrity information (checksums and metadata of WordPress core, plugin, and theme files to detect changes).

  • Information about login attempts (e.g., usernames, time, and success/failure of the login attempt).

  • Log files with activities on the website.

  • Possibly cookies to identify malicious behavior from browser sessions.

3. Legal Basis
The processing of this data is based on our legitimate interest pursuant to Art. 6(1)(f) GDPR in protecting our website and IT systems and thus ensuring the confidentiality, integrity, and availability of personal data processed on this server.

4. Data Transfer to Third Parties and Order Processing
MalCare is a cloud-based service. The analysis of the data does not take place exclusively on our server but also on the servers of the provider Inisev.

Data Processor: Inisev (MalCare) acts as our data processor within the meaning of Art. 28 GDPR. A Data Processing Agreement (DPA) has been concluded with the provider, ensuring data protection-compliant processing.

Data Location: The data is processed in data centers, typically located within the European Union or in countries with an adequate level of data protection. More precise information on this should be taken from MalCare’s privacy policy.

Further Information: For more details on data processing by MalCare, please see the provider’s privacy policy: https://www.malcare.com/privacy/

5. Storage Duration
Data processed for security purposes is stored for a limited period necessary to analyze and maintain the security of the website and to comply with legal retention obligations. Log files with IP addresses are usually automatically deleted after a few days or weeks, unless they are needed to investigate a specific security incident.

6. Your Rights
Since the processing of your data (in particular the IP address) is based on our legitimate interest, you have the right to object to this processing for reasons arising from your particular situation (Art. 21 GDPR). In this case, we will no longer process the data unless we can demonstrate compelling legitimate grounds for the processing that override your interests.

Microsoft Bookings
1. Collection and Processing of Personal Data
When booking an appointment via our Microsoft Bookings portal, we collect and process the following personal data:

Required Data:

  • Email address

  • First and last name

  • Company name

  • Desired meeting location

Purpose: This data is mandatory to schedule your appointment, send confirmations and reminders, and communicate with you regarding the appointment.

Voluntary Data:

  • Free text information (e.g., “Notes”)

  • Company size

  • Address

  • Phone number

Purpose: This data helps me to prepare for your appointment in the best possible way and provide you with a tailored service. Providing this information is voluntary.

2. Legal Basis
The legal basis for processing your data is Art. 6(1)(b) GDPR (performance of pre-contractual measures), as the processing is necessary for scheduling the appointment and thus for initiating a contractual relationship.

If you provide voluntary data, the processing is based on your consent pursuant to Art. 6(1)(a) GDPR. You can revoke this consent at any time for the future.

3. Data Transfer to Third Parties / Use of Microsoft Bookings
We use the Microsoft Bookings service, a product of Microsoft Corporation, for our appointment scheduling.

Service Provider (Data Processor): Microsoft Ireland Operations Limited is our data processor within the meaning of Art. 28 GDPR.

Data Location: Microsoft processes data within the EU/European Economic Area (EEA). In exceptional cases, however, data may be transferred to third countries (e.g., the USA). Microsoft is committed to using the EU Standard Contractual Clauses (SCCs) to ensure an adequate level of data protection for data transfers outside the EU/EEA. A Data Processing Agreement (DPA) is also part of my customer agreement with Microsoft.

Further Information: For more details on data processing by Microsoft, please see Microsoft’s privacy statement: https://privacy.microsoft.com/de-de/privacystatement

Your data will not be passed on to other third parties unless we are legally obliged to do so or the transfer is necessary for the performance of the contractual relationship (e.g., passing your address to a tax advisor, accounting service).

4. Storage Duration
Your personal data will be deleted as soon as the purpose for storage no longer applies. This means that the data will generally be deleted after the appointment has taken place and any statutory retention periods (e.g., under the German Commercial Code (HGB) or Fiscal Code (AO)) have expired.

The information you enter in the free text field is stored together with your other booking data and is subject to the same storage period.

5. Your Rights
You have the following rights regarding your personal data:

  • Right of access (Art. 15 GDPR)

  • Right to rectification or erasure (Art. 16 and 17 GDPR)

  • Right to restriction of processing (Art. 18 GDPR)

  • Right to object to processing (Art. 21 GDPR)

  • Right to data portability (Art. 20 GDPR)

In addition, you have the right to lodge a complaint with a data protection supervisory authority about the processing of your personal data by us.

6. Revocation of Consents
If you have consented to the processing of your voluntarily provided data (address, company size, desired location, free text), you can revoke this consent at any time with effect for the future. Please use the contact details of the data controller provided above for this purpose.

7. Obligation to Provide Data
The provision of the required data (name, email, company name, desired location) is contractually necessary for completing the booking process and conducting the appointment. Without this data, we cannot offer you an appointment.

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